Executive Assistant, Stokenchurch

Key Responsibilities

Executive Assistant Support

• Process and organise paperwork efficiently.
• Manage inboxes, prioritising messages and drafting responses when appropriate.
• Arrange meetings both in person and remotely, including calendar management.
• Coordinate travel arrangements, bookings, and itineraries.
• Provide ad hoc administrative support to ensure Rachel can operate at a high level.

Recruitment & HR Coordination

• Manage recruitment administration, ensuring seamless hiring processes.
• Schedule and arrange first and second-stage interviews.
• Maintain correspondence with candidates in a professional and timely manner.
• Keep the recruitment tracker updated with accurate details.
• Prepare offer letters and employment contracts for successful candidates.
• Create and manage welcome packs for new staff.
• Oversee onboarding processes to ensure a smooth start for new team members.
• Assist in updating and maintaining employee contracts as required.

Skills and Experience

• Proven experience as an executive assistant or similar role.
• Strong organisational and time management skills.
• Exceptional written and verbal communication abilities.
• Proficiency in tools such as Microsoft Office, Google Workspace, and project management software.
• A proactive and adaptable mindset, capable of problem-solving independently.
• Ability to handle sensitive information with the utmost confidentiality.

Personal Attributes

• Proactive and forward-thinking with a can-do attitude.
• Excellent attention to detail and organisational skills.
• Personable and confident, able to engage professionally with stakeholders and candidates.
• Able to prioritise tasks effectively in a fast-paced environment.

Salary

Suggested salary range: £30,000–£40,000 per annum

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